Our Team - Receptionist

Our team: Ana Mestre

POSITION           

HR & Financial Administrative Support

 

DATE OF BIRTH

1996

 

ACADEMIC QUALIFICATIONS     

Post-Graduate Course in Strategic HR Management - Universidade Europeia 01/2021 – 07/2021

Post-Graduate Course in Journalism - Universidade Nova de Lisboa – Faculdade de Ciências Sociais e Humanas 09/2019 – 05/2020

BA in Languages, Literature and Cultures with a Mino in Culture & Communication and a Minor in Asian Studies - Universidade de Lisboa – Faculdade de Letras 09/2014 – 12/2018

 

PROFESSIONAL EXPERIENCE      

HR & Financial Administrative Support – Vanguard Properties  03/2021 – Present

  • Responsible for onboarding and offboarding processes
  • HR surveys
  • Support in recruitment processes
  • Employer Branding and Learning & Development
  • Maintenance of HR datafiles
  • Responsible for Health & Safety Legal Procedures
  • First-point of contact for all HR related matters
  • Maintaining accounts receivable files and records
  • KYC compliance

Receptionist  – Vanguard Properties  02/2020 – 03/2021

  • Insertion of financial and administrative documents in appropriate software
  • Checking invoices/receipts/credit notes/statements/expense sheets
  • Coordinate schedules of CEO, CFO, Directors
  • Office management and support (stock office, contacts with suppliers, orders, travel, ...)
  • Support in events/campaigns
  • Mail management

Front Desk Administrator - NOS Comunicações 02/2019 – 02/2020

  • Attending visitors and managing meetings
  • Sending daily reports in excel
  • Receiving mail
  • Management of emergency procedures, lost and found, allocation of keys and cards

Kindergarten Assistant – Junta de Freguesia de Carnide 06/2017 – 08/2018

  • Training in First Aid and Educational Methods for children with learning and development problems
  • Responsible for the daily care of children of pre-school age, from feeding, going to the toilet and participating in study visits

 

ROLES AND RESPONSIBILITIES       

  • Responsible for onboarding and offboarding processes
  • HR surveys
  • Support in recruitment processes
  • Employer Branding and Learning & Development
  • Maintenance of HR datafiles
  • Responsible for Health & Safety Legal Procedures
  • First-point of contact for all HR related matters
  • Maintaining accounts receivable files and records
  • KYC compliance

 

LANGUAGES      

English (fluent), French (beginner), Japanese (beginner)

 

CONTACTS

E-mail:  [email protected]

Website:  www.vanguardeagle.com   

VANGUARD Retratos 0021 (1)