Vanguard Properties, currently the largest residential real estate developer in Portugal, with a unique and high-quality project portfolio, is growing and intends to strengthen its team in Lisbon, with the integration of a Recepcionist

Core Responsibilities

• Welcome visitors (clients, suppliers, etc.) in a courteous and professional manner.
• Receive and forward contacts and information requests (calls, emails, correspondence) in an efficient and organized way.
• Send correspondence according to the company’s standards and procedures.
• Support the departments in administrative tasks, such as writing letters and emails, making contacts, collecting signatures, filing documents, among other necessary tasks.
• Ensure the insertion of documents in the company’s document management platform, following the criteria and standards established.
• Ensure that the common areas are in good condition, replacing products whenever necessary.
• Support the Office & Facilities Manager in situations that require his intervention, demonstrating initiative and responsibility.
• Ensure the reservation and preparation of the rooms for the meetings, checking the needs and resources available.

Profile

• 12th grade
• Minimum 2 years of experience as an office receptionist (Required)
• English (Advanced knowledge)
• Microsoft Office Word, Excel and PowerPoint (Intermediate Knowledge)
• Filedoc (Desirable)
• Excellent communication, organization, and planning skills
• Team spirit, rigor and responsibility are valued.

 

What We Offer

• Opportunity for professional development in a financially solid and fast-growing company
• Integration in a dynamic project, with multidisciplinary teams

 

Apply to offer