Executive Assistant
Vanguard Properties, currently the largest residential real estate developer operating in Portugal, is undergoing a period of expansion. With a unique, high-quality portfolio of projects, the company is looking to strengthen its Lisbon team by recruiting an Executive Assistant.
Key Responsabilities:
Reception and Administrative Support
- Provide direct support to the Board and the Executive Committee.
- Support the organisation of internal events and welcome and assist visitors.
- Manage calls, emails, correspondence and requests for information.
- Support departments with administrative tasks, signature collection and document filing.
- Upload documents to the document management platform and manage the contact database.
- Organise general office tasks and procedures, ensuring professionalism, discretion and confidentiality.
Meeting Support
- Schedule meetings
- Arrange and prepare meeting rooms and assist external participants
Office & Facilities Management
- Ensure that common areas are properly maintained and support the day-to-day management of the facilities.
- Support the Office, Facilities & Procurement Associate whenever necessary.
Profile:
- Bachelor’s degree in Secretarial studies, Administration or a related field (mandatory)
- Minimum of 5 years’ experience in executive assistance and/or office administration (mandatory).
- Advanced English; knowledge of French will be considered an advantage.
- Intermediate proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
- Knowledge of Filedoc will be considered an advantage.
- Excellent planning, organisational, communication, interpersonal and analytical skills.
What we offer:
- The opportunity to join a financially sound and growing company.
- The opportunity to be part of a dynamic structure, with exposure to several companies and landmark real estate projects.
- Collaboration with multidisciplinary teams and different business areas.
- Opportunities for learning, professional development and career progression.
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